Position Title:                Assistant Public Works Director/City Engineer
DEPARTMENT:                               Public Works Department
IMMEDIATE SUPERVISORS:                  Director of Public Works
POSITION TYPE:                            Exempt
WAGE RANGE:                               $35.00-$37.75 per hour Depending on Qualifications;
BENEFITS:                                      Full time employee benefits included with position(s)
NUMBER OF POSITIONS:                        1 permanent full-time position with the potential for a second position
POSTING DATE:                             October 28, 2022
APPLICATION DEADLINE:                      Open until position is filled

Application Package Instructions:  Please download our official application via the City’s website at: https://www.coawi.org/Jobs.aspx and email the completed application package to jobs@coawi.org. Hard copies are also welcome to be mailed to City Hall at 601 Main Street West, ATTN: Human Resources, Ashland, WI 54806. Only full application packages with be considered.

Application Package Requirements:

  1. Cover Letter
  2. Resume
  3. Official City of Ashland Application

INTENT:  The intent of this position description is to describe the general nature and level of work being performed by employees assigned to this job title.  This position description is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

GENERAL PURPOSE: Assists the Public Works Director in managing and overseeing the Public Works Department, including but not limited to: supervising and managing employees, making professional engineering recommendations and decisions in all areas of transportation, storm water management, water and waste water system, parks, trails, facilities and grounds.

This position performs a wide variety of civil engineering work in planning, design, plan and construction review, contract initiation and management, special project coordination/management, and other similar functions related to the City’s streets, sidewalks, water system (treatment, storage and distribution), wastewater system (collection, treatment, and disposal), and storm sewer system.  Special projects related to the City’s parks, trail networks, water quality initiatives, private development, buildings, grounds, landscaping may also be assigned.

SECTION A

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

To perform the job successfully, an individual must be able to perform each duty with proficiency.  The requirements listed below are representative of the knowledge, skill and/or ability required at the time of hire or for continuation of employment.

Knowledge –

  • Comprehensive knowledge of the principles, practices, and methods of civil engineering including proficiency in AutoCAD and related engineering software/programs.
  • Solid working knowledge of the operations and maintenance tasks associated with a public works department including water and waste water utilities.
  • General understanding of surveying practices and procedures.
  • Comprehensive knowledge of the laws and regulations related to departmental activities.
  • Knowledge and experience of job site safety.
  • General knowledge of the principles of budgeting and records management related to capital projects.

Skills and Abilities –

  • Ability to use and apply a high degree of independent judgment on various plans, designs and construction projects.
  • Ability to routinely take initiative and is resourceful in handling and solving municipal engineering problems.
  • Strong problem solving abilities.
  • Experienced and proficient in Microsoft Office Suite
  • Ability to develop long-term and short-term plans, strategies and programs.
  • Ability to establish and maintain effective working relationships with employees, city officials and the general public.
  • Ability to effectively communicate in both written and verbal formats to include the ability to persuade, convince and influence in favor of a desired outcome.
  • Ability to use good judgement to effectively solve problems.
  • Willingness and ability to participate in a team-oriented environment.
  • Ability and willingness to work evenings and extended work day hours when needed.
  • Strong attention to details.
  • Ability to maintain confidentiality.

SECTION B

EDUCATION AND EXPERIENCE

Required Education and Experience:

  • Bachelor’s Degree in Civil Engineering or closely related field
  • Five (5) years of relevant field or office experience
  • Three (3) years of supervisory experience

Preferred Education and Experience:

  • Construction project management, water and waste water utility operations; with demonstrated knowledge in the preparation of plans, specifications, and contract documents. Certification and/or formal training in AutoCAD technology
  • Education and/or experience with field surveying and use of associated equipment, including a total station and advanced global positioning systems (GPS)
  • Experience working for a governmental organization
  • Experience in the construction management, including the inspection and documentation of public works related infrastructure
  • Registration as a Professional Engineer (PE) in the State of Wisconsin.
  • Familiarity Geographic Information System (GIS) software
  • Familiarity with WI DOT standard specifications

SECTION C

OTHER QUALIFICATIONS

Required Qualifications:

  • Must be 18 years of age by the start date of this position
  • A valid Wisconsin Driver’s License.
  • Be able to work a 40-hour work week, with overtime assigned as necessary to maintain project schedules or other special duties
  • Must be able to read and write English proficiently in order to comprehend and communicate technical information

SECTION D

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties described below are indicative of what the Assistant Public Works Director/City Engineer will be required to perform.  Although most tasks will be completed under the supervision of the Director of Public Works, the Assistant Public Works Director/City Engineer is expected to work and complete task independently.  Other duties may be assigned.

Tasks routinely performed:

  • Performs a variety of engineering tasks when needed to prepare, review, and manage: capital projects including design and construction of streets, buildings and storm water management systems; public infrastructure including water distribution and collection systems.
  • Manages or performs all aspects of assigned project development and construction, consultant design, and acquisition and utilization of grant/City/developer funds to design and construct projects; may perform in-house engineering design, contract document preparation, and bid and award activities.
  • Responsible for annual projects: pavement preservation projects and markings, sidewalk replacement, and crack sealing, water and waste water preventative maintenance projects
  • Assists in preparation of short and long-range capital planning; seeks and secures grant funds; manages State and Federal grants; tracks and monitors grant funds.
  • Meets schedule and budget objectives for assigned projects/programs.
  • Supervises activities of assigned staff and support staff, and contractors.
  • Organizes public meetings for design and construction projects; writes and presents staff reports to co-workers, Public Works Director and the public.
  • Reviews design plans and field surveys for accuracy; practical application, constructability; compliance with adopted standards, regulations, codes and laws; and to ensure that all completes necessary for project completion are present to bid the job.
  • Responsible for managing the City solid waste contract and provide annual reports to the regulatory agency.
  • Oversees and manages the development review function in reviewing, checking and approving civil infrastructure plans for public infrastructure required for private or public development projects, in compliance with applicable laws and regulations.
  • Coordinates with the Utility Manager, Street Foreman and Facilities and Ground Foreman for development reviews and City projects.
  • Review and approve the Public Works portion of right-of-way permits.
  • Prepares various reports.
  • Conducts public outreach and involvement with the community.
  • Complies with local, regional, State, and Federal regulations and agencies.
  • Resolve various technical problems.
  • Responds to customer (citizens, developers, engineers, and etc.) inquiries, concerns and complaints.
  • Assists in the daily operations of the office to include assisting with supervising, managing, evaluating, and training staff when needed.
  • Serves as Public Works Director when assigned in his or her absence.
  • Performs other duties as required or assigned.

SECTION E

SUPERVISORY AUTHORITY

The Assistant Public Works Director/City Engineer, in coordination with the Director of Public Works, directly supervises the work of technicians, limited term employees (LTE’s) and/or engineering interns.  The Assistant Public Works Director/City Engineer may be expected to supervise the work of other Public Works and Utility employees.

SECTION F

OTHER SPECIAL DUTIES

  • The Assistant Public Works Director/City Engineer may be assigned duties related to administration of a variety of grant funding, regulatory monitoring/reporting, and urban forestry.
  • The Assistant Public Works Director/City Engineer may be assigned to support the Water and Wastewater Utility on various special projects, specifically those related to sewer collection and water distribution system operation and maintenance

SECTION G

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands described herein are representative of those that must be met in order for an individual to successfully fulfill the essential functions of the position of Assistant Public Works Director/City Engineer.  Reasonable accommodations may be offered to enable an individual with disabilities to perform the essential functions.

Physical Requirements:

  • Lift up to 50 lbs. independently.
  • Work is performed in both office and field settings.
  • Working in the office setting may require a long period of sitting or standing.
  • The Assistant Public Works Director/City Engineer is frequently required to sit, walk, talk, hear and see and use hands and fingers to manipulate office equipment, handle or feel objects, tools, and controls; and frequently reaches with hands and arms
  • The Assistant Public Works Director/City Engineer is occasionally required to climb, balance, stoop, kneel, crouch, or crawl in various field conditions
  • Specific vision abilities required include close vision, distance vision, color vision, and the ability to focus.

Physical Environment:

The work environment characteristics described here are representative of those the Assistant Public Works Director/City Engineer would commonly encounter while performing the essential functions of his or her job.  Reasonable accommodations may be made to enable the individual with disabilities to perform the essential functions. This list is not all inclusive; other related tasks may be assigned.

  • The Assistant Public Works Director/City Engineer will frequently serve as the point of contact with the public during the delivery of projects that include public infrastructure or the implementation of special initiatives.
  • Day to day operations and duties mainly takes place in the Public Works facility on the 1st
  • The Assistant Public Works Director/City Engineer will frequently be required to work outside in weather with varying temperature, humidity, wind, and precipitation conditions and near moving mechanical parts and machinery. The employee may be exposed to a variety of environmental conditions in these settings.
  • Noise levels vary from light to moderate in an office setting, to moderate to high in field conditions typical of municipal maintenance facilities, water and wastewater treatment operations, and construction sites. Lighting conditions are usually adequate, except during occasional early morning/evening work hours in field conditions or during investigation/recognizance of public works/utility facilities.
  • Break room space is located in the main floor of the Public Works facility
  • Accessibility to both floors of the Public Works facility is via stairs.

In the course of completing job duties, the Assistant Public Works Director/City Engineer will frequently be required to work outside in weather with varying temperature, humidity, wind, and precipitation conditions and near moving mechanical parts and machinery.  The employee may be exposed to a variety of environmental conditions in these settings.

SECTION H

EQUIPMENT OR MACHINERY USE

The Assistant Public Works Director/Civil Engineer routinely uses the following office equipment: computer with a wide variety of software, calculator, printers, scanners, digital camera, copy machine, fax machine, cellular phone, two-way radio, and office telephone system.   The Assistant Public Works Director/Civil Engineer also uses survey instruments and equipment, construction observation/inspection devices and equipment, as well as GPS instruments/equipment.  Operation of motor vehicles is also essential to daily job duties.

SECTION J

WORK SCHEDULE, COMPENSATION, AND BENEFITS

This is a 40-hour exempt position and shall include all aspects of the duties outlined in this position description. Days and hours may vary throughout the year depending on needs.  The Assistant Public Works Director/City Engineer position shall be considered a full-time employee with the option of all City benefits.

The City of Ashland does not discriminate on the basis of sex, race, creed, color, national origin, sexual orientation, age or disability in employment or provision of service, programs or activities.

Application packages submissions must be received in full. 

The position is open until filled.

Please contact City of Ashland Human Resources at 715.685.1603 or jboulley@coawi.org with any questions related to this position vacancy.